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Conveyancing

ACT

Precedents for practitioners running a conveyancing practice in the Australian Capital Territory.

2 Matter Plans

Overview

The Sale and Purchase of Real Property matter plans cover all the common and less frequent issues that arise in conveyancing matters, set out in sequential order.

The Reference materials folder includes guidance on electronic signing and remote witnessing, and the Getting the matter underway folder contains essential compliance and client engagement documents. The comprehensive Retainer Instructions ensure that all necessary information is gathered from the client at the outset of the matter.

Precedents in this publication include:

  • A full suite of letters to:
    • clients;
    • real estate agents; and
    • mortgagees.
  • Library of further terms;
  • Library of other agreements, deeds, and contracts;
  • Option agreement and notices.
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2 Matter Plans Included

  • Item icon ALERTS - Nil
  • Item icon Full Commentary - Sale of Real Property (ACT)
  • Folder icon Reference materials
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    • Item icon Looking to the Future
    • Item icon Electronic Signing and Witnessing
    • Item icon A Brief Explanation of the Transition to E-Conveyancing
    • Item icon 101 Costs Answers
    • Folder icon Papers and articles - Conveyancing and property
      • Item icon Plain language – A paper by the Hon. Michael Kirby AC CMG
      • Item icon Adjustment for cladding agreements
      • Item icon Adjustment of rates
      • Item icon Adjustment of rent
      • Item icon Adjustments
      • Item icon Adjustments and land tax in 2024
      • Item icon Agreement to lease
      • Item icon Avoiding off the plan - Quality defects
      • Item icon Avoiding off the plan - Statutory rights
      • Item icon Avoiding off the plan contracts - A sequel
      • Item icon Bits and pieces
      • Item icon Breach of contract - Penalty interest
      • Item icon Breach of contract – Reasonably foreseeable loss
      • Item icon Breach of section 32
      • Item icon Caveats (Vic)
      • Item icon Caveats - Forcible removal 1
      • Item icon Caveats - Forcible removal 2
      • Item icon Caveats - Insufficient proceeds from settlement
      • Item icon Caveats - Tenant’s caveats and the sale or mortgaging of freehold property
      • Item icon Caveats - Use them!
      • Item icon Costs and caveats
      • Item icon Certificates of title in electronic conveyancing
      • Item icon Clayton's settlement
      • Item icon Compensation for loss
      • Item icon Contamination
      • Item icon Contract – Australian Consumer Law – Impact on residential conveyancing
      • Item icon Contract - Avoiding off the plan contracts 1
      • Item icon Contract - Avoiding off the plan contracts 2
      • Item icon Contract - Changing the contract by special condition
      • Item icon Contract - Electronic conveyancing special condition
      • Item icon Contract - Electronic signatures
      • Item icon Contract - Entire contract
      • Item icon Contract - Guarantee
      • Item icon Contract - Is there a contract?
      • Item icon Contract - Misleading contracts
      • Item icon Contract - New contract
      • Item icon Contract - New contract - Contract of sale tweaked
      • Item icon Contract - New contract - Happy anniversary
      • Item icon Contract - New special conditions for contract of sale
      • Item icon Contract - Nomination
      • Item icon Contract - Terms contracts 1
      • Item icon Contract - Terms contracts 2
      • Item icon Contract - Terms contracts 3
      • Item icon Contract - Trust transactions
      • Item icon Cooling off
      • Item icon Co-owners - Joint tenancy or tenancy in common
      • Item icon Co-owners and easements – Two topics
      • Item icon Covenant - Removal of covenants 1
      • Item icon Covenant - Removal of covenants 2
      • Item icon Defects - Essential safety measures - Part 1
      • Item icon Defects - Essential safety measures - Part 2
      • Item icon Defects - Occupancy and insurance certificates
      • Item icon Deposit - Deposit release - 2010
      • Item icon Deposit - Deposit release - 2017
      • Item icon Deposit - Deposit release - A solution?
      • Item icon Deposit - Deposit release - Tough decisions?
      • Item icon Deposit - Deposit release - Why take the risk?
      • Item icon Deposit - Forfeiture of deposit
      • Item icon De-regulated Contract of Sale of Land
      • Item icon Deterioration - A matter of degree
      • Item icon Deterioration - General condition 24 has teeth
      • Item icon Deterioration - State of the premises
      • Item icon Disclosure of death
      • Item icon Estate agent - Agent beware
      • Item icon Estate agent’s commission – Money for nothing
      • Item icon Foreign residents capital gains tax withholding
      • Item icon GST - GST and mistake
      • Item icon GST - Margin scheme
      • Item icon GST withholding
      • Item icon Inadvertent disclosure
      • Item icon Inspection - Right to inspect
      • Item icon Land tax - Part 1
      • Item icon Land tax - Part 2
      • Item icon Land transfer duty benefits
      • Item icon Lease - Abandoned goods
      • Item icon Lease - Landlords beware
      • Item icon Lease - Retail lease
      • Item icon Lease - Retail lease - Predominant use
      • Item icon Lease - Retail lease cost
      • Item icon Lost trust deeds
      • Item icon Material facts
      • Item icon Measurements
      • Item icon Mortgage stress
      • Item icon Nomination
      • Item icon Nomination and the Australian Consumer Law
      • Item icon Nomination disputes
      • Item icon Notice of action
      • Item icon Notices - Liability for notices
      • Item icon Off the plan duty concessions
      • Item icon Owner-builder insurance
      • Item icon Owner-builders
      • Item icon Owners corporations
      • Item icon Personal Property Securities Act
      • Item icon Planning certificates - Accuracy
      • Item icon Power of attorney
      • Item icon Priority notice
      • Item icon Property - Rules and undertakings
      • Item icon Rescission - Consequences of rescission 1
      • Item icon Rescission - Consequences of rescission 2
      • Item icon Rescission - Costs on rescission
      • Item icon Retail lease outgoings
      • Item icon Retail premises
      • Item icon Retail repairs
      • Item icon Retail repairs revisited
      • Item icon Sale of land amendments
      • Item icon Scary short-stays
      • Item icon Self managed superannuation funds
      • Item icon Septic situation
      • Item icon Sheriff - Enforcement procedure
      • Item icon Sheriff's sale - Part 1
      • Item icon Sheriff's sale - Part 2
      • Item icon Solicitor - Lawyers selling real estate
      • Item icon Solicitor – Executor’s commission 1 – Horns of a dilemma
      • Item icon Solicitor - Executor's commission 2 - A fiduciary duty
      • Item icon Solicitor – Liability for commercial advice
      • Item icon Stamp duty concessions
      • Item icon Subdivision - Off the plan sales
      • Item icon Subdivision - Off the plan sales - Best endeavours - Part 1
      • Item icon Subdivision - Off the plan sales - Best endeavours - Part 2
      • Item icon Subdivision - Off the plan sales - Materially affects
      • Item icon Subdivision - Off the plan sales - Sunset conditions
      • Item icon Subdivision - Owners corporation certificates
      • Item icon Subdivision - Owners corporation repairs
      • Item icon Subdivision - Owners corporations
      • Item icon Subject to contract
      • Item icon Sunset clause – Vendor ending a contract – Purchaser’s consent or court order required
      • Item icon Time of the essence
      • Item icon To be or not to Airbnb
      • Item icon Trade practices – Fair trading in property transactions
      • Item icon Vendor statement - Aboriginal Heritage Act
      • Item icon Vendor statement - Breach of section 32
      • Item icon Vendor statement - Growth areas infrastructure contribution
      • Item icon Vendor statement - Honest and reasonable
      • Item icon Vendor statement and leases
      • Item icon Vendor statement review
      • Item icon Vendor statements and the Australian Consumer Law
      • Item icon Vendor's duty to co-operate
      • Item icon Wills and estates - Death in the house
  • Folder icon A. Getting the matter underway
    • Item icon File cover sheet - Sale of real property
    • Item icon To do list - Sale of real property
    • Item icon Client details and verifying identity
    • Folder icon Verifying identity and client authorisation
      • Item icon Verification of identity in electronic conveyancing transactions
      • Item icon Client authorisation
    • Item icon Retainer instructions - Sale of real property
    • Item icon Conflict of interest check
    • Item icon Initial letter to seller with cost disclosure
    • Item icon Enclosure - Schedule of fixed fees
    • Item icon Costs agreement - ACT
    • Item icon Scope of work - Sale of real property
    • Folder icon If required - Updating costs disclosure
      • Item icon Letter to client updating costs disclosure
      • Item icon Charge securing costs
      • Item icon Guarantee securing costs
      • Folder icon Costs disclosure before settlement in litigation matters
        • Item icon Letter to client - Costs disclosure before settlement - NSW, VIC, and WA
        • Item icon Letter to client - Costs disclosure before settlement - QLD, SA, TAS, ACT, and NT
    • Item icon Initial letter to agent before sending contract
    • Item icon Letter to client regarding GST withholding payment
    • Folder icon If required - Authorities
      • Item icon Letter to Building Controller authorise inspection of Building File
    • Folder icon Foreign resident capital gains withholding payment
      • Item icon Letter to client regarding foreign resident capital gains withholding payment
      • Item icon Foreign resident capital gains withholding clearance certificate application
      • Item icon Foreign resident capital gains withholding purchaser payment notification
      • Item icon Foreign resident capital gains withholding rate variation application
    • Folder icon If required - Acting for both parties
      • Item icon Letter to seller acknowledging we act for both parties
    • Folder icon If required - Power of attorney for land
      • Item icon Recognition of Interstate Powers - Comparative Table
      • Item icon General power of attorney
      • Item icon Enduring power of attorney
      • Folder icon Library of clauses for power of attorney
        • Item icon Company appoint attorney to conduct the business of the company
        • Item icon Access to will
        • Item icon Company appoint attorney to execute documents
        • Item icon Director appointing substitute during absence
        • Item icon Discharge of mortgage
        • Item icon Purchase of real property
        • Item icon Mortgage
        • Item icon Sale of real property
        • Item icon Application for probate or administration - Executor out of jurisdiction
    • Folder icon General deeds, agreements, execution clauses, and statutory declarations
      • Item icon Deeds and Agreements
      • Folder icon Deeds
        • Item icon Deed for general use
        • Item icon Deed of guarantee
        • Item icon Deed of release
        • Item icon General deed of indemnity
        • Item icon Deed of assignment of agreement
        • Item icon Deed of gift
        • Folder icon Library of standard clauses for deeds
          • Item icon Amendment
          • Item icon Confidentiality for defined information - All parties
          • Item icon Confidentiality for defined information - One party
          • Item icon Confidentiality for terms of deed - All parties
          • Item icon Confidentiality for terms of deed - One party
          • Item icon Costs
          • Item icon Counterparts
          • Item icon Dispute resolution
          • Item icon Events beyond control
          • Item icon Governing law and jurisdiction
          • Item icon Interpretation
          • Item icon No assignment
          • Item icon Notices
          • Item icon Severance
          • Item icon Waiver
          • Item icon Whole agreement
      • Folder icon Agreements
        • Item icon Agreement for general use
        • Item icon Heads of agreement
        • Item icon Non-disclosure agreement - Formal
        • Item icon Non-disclosure agreement - Informal
        • Folder icon Library of standard clauses for agreements
          • Item icon Amendment
          • Item icon Confidentiality for defined information - All parties
          • Item icon Confidentiality for defined information - One party
          • Item icon Confidentiality for terms of agreement - All parties
          • Item icon Confidentiality for terms of agreement - One party
          • Item icon Costs
          • Item icon Counterparts
          • Item icon Dispute resolution
          • Item icon Events beyond control
          • Item icon Governing law and jurisdiction
          • Item icon Interpretation
          • Item icon No assignment
          • Item icon Notices
          • Item icon Severance
          • Item icon Waiver
          • Item icon Whole agreement
      • Folder icon Execution clauses
        • Folder icon Library of execution clauses for agreements
          • Item icon Attorney
          • Item icon Authorised officer
          • Item icon Company
          • Item icon Company - Sole director
          • Item icon Individual
          • Item icon Individual - No witness
        • Folder icon Library of execution clauses for deeds
          • Item icon Attorney
          • Item icon Authorised officer
          • Item icon Company
          • Item icon Company - Sole director
          • Item icon Individual
      • Folder icon Statutory declarations
        • Item icon Commonwealth statutory declaration
        • Item icon Statutory declaration - blank - ACT
        • Item icon Statutory declaration - blank - NSW
        • Item icon Statutory declaration - blank - VIC
        • Item icon Statutory declaration - blank - QLD
        • Item icon Statutory declaration - blank - TAS
        • Item icon Statutory declaration - blank - SA
        • Item icon Statutory declaration - blank - WA
        • Item icon Statutory declaration - blank - NT
        • Item icon Standard annexure note for documents
      • Item icon Standard annexure note for documents
  • Folder icon B. Contract
    • Item icon Contract for sale - Residential schedule 2024 - pages 1-2
    • Item icon ACT Law Society Contract for Sale
    • Item icon Cooling off certificate - under s17 of the Civil Law (Sale of Residential Property) Act 2003
    • Item icon GST residential withholding - Supplier notification
    • Item icon Contract for sale - Commercial - page 1
    • Item icon Letter to agent sending marketing contract - Friendly
    • Folder icon Library of special conditions
      • Item icon Foreign resident capital gains withholding
      • Item icon Building report - Completion subject to satisfactory report
      • Item icon Building - Completion subject to major domestic building work
      • Item icon Confidentiality - Buyer
      • Item icon Contamination - Buyer accept any contaminant
      • Item icon Contamination - Buyer accepts named contaminant
      • Item icon Covenant - To produce for inclusion in conveyance
      • Item icon Defects liability - Minor defects period
      • Item icon Deposit - Bond issued to seller
      • Item icon Deposit - Exchange on less than 10 per cent
      • Item icon Deposit - Investment in interest bearing trust account
      • Item icon Deposit - Release for use by seller as deposit or transfer duty
      • Item icon Development - Seller will facilitate buyers proposed development
      • Item icon Development application - Seller to consent following exchange
      • Item icon Documents - Attached
      • Item icon Early settlement - Discount for
      • Item icon Early settlement - Discount for - Time critical to seller
      • Item icon Executor - Seller executor and not yet registered proprietor
      • Item icon Executor - Seller executor and not yet registered proprietor - Electronic settlement
      • Item icon Finance - Completion subject to - Extensive
      • Item icon Finance - Completion subject to - Concise
      • Item icon Finance - Completion subject to - Named lender
      • Item icon Foreign buyer - Completion subject to FIRB approval
      • Item icon Foreign buyer - Warranty regarding foreign person status
      • Item icon GST - Apportionment of price - Agreed values
      • Item icon GST - Apportionment of price - Valuation required
      • Item icon GST - Farm land supplied for farming
      • Item icon GST - Included in price margin scheme applies no input tax credit
      • Item icon GST - Payable by buyer in addition to price
      • Item icon GST withholding - Residential premises or potential residential land
      • Item icon Guarantee - Corporate buyer
      • Item icon Interdependent - Completion subject to sale by buyer
      • Item icon Interdependent - Completion subject to purchase by seller
      • Item icon Interdependent contracts
      • Item icon Interest to run from expiry of notice to complete
      • Item icon Outstanding notice - Buyer will comply
      • Item icon Passing of risk - Changing time
      • Item icon Pest report - Completion subject to satisfactory report
      • Item icon PPSA - Release of security interest
      • Item icon PPSA - Undertaking by secured party to register release of security interest
      • Item icon Plant equipment - Value included in sale
      • Item icon Possession - Buyer enters before completion
      • Item icon Possession - Seller stays on after completion - Licence agreement
      • Item icon Possession - Seller stays on after completion - Residential lease
      • Item icon Price - Apportionment of price between land and construction
      • Item icon Property - Identity of the land
      • Item icon References to statutes
      • Item icon Registration - Time for registration of plan
      • Item icon Release and indemnity - General
      • Item icon Repair - Completion subject to
      • Item icon Reports and approvals - Assignment of
      • Item icon Rural - Special conditions
      • Item icon Severability
      • Item icon Sewer - Responsibility to connect to
      • Item icon Solar panels
      • Item icon Terms contract - Special condition
      • Item icon Transfer by direction
      • Item icon Trustee sale - Liability limited to indemnity
      • Item icon Unapproved works - Disclosure of
      • Item icon Use - Buyer to be satisfied as to use
      • Item icon Use - No warranty as to use
      • Item icon Waiver of breach
      • Item icon Whole agreement
    • Item icon Letter to agent sending marketing contract - Formal
    • Item icon Letter to client confirming marketing contract sent to agent
    • Folder icon Library of other contracts, deeds and agreements
      • Item icon Contract for sale of personal property
      • Item icon Contract for sale of shares company title lot
      • Item icon Contract for sale and lease of manufactured home - Seller is lessor
      • Item icon Contract for sale and lease of manufactured home - Seller is not lessor
      • Item icon Contract for sale of shares of a company owning property
      • Item icon Conveyance of old system property
      • Item icon Declaration of trust for purchase by trustee
      • Item icon Deed of novation
      • Item icon Granny flat agreement as contemplated by Services Australia
      • Item icon Partition agreement
      • Item icon Sharefarming agreement
      • Item icon Standard annexure note for documents
      • Item icon Co-ownership - Deed between tenants in common
    • Folder icon Library of option precedents
      • Item icon Put option notice
      • Item icon Option to purchase agreement
      • Item icon Call option notice
      • Item icon Put and call option agreement
      • Item icon Put and call nomination notice
  • Folder icon C. Negotiation and exchange
    • Item icon Letter to buyer's solicitor with draft contract
    • Item icon Letter to agent that contracts have been issued to other solicitor
    • Item icon Letter to client to call for appointment to sign contract and bring loan number
    • Item icon Letter to buyer's solicitor returning exchanged contract
    • Folder icon If required - Deposit
      • Item icon Letter to buyer's solicitor requesting release of deposit
      • Item icon Letter to buyer's solicitor requesting authorisation of release of deposit
      • Item icon Letter to agent requesting release of deposit
      • Item icon Letter to client advising buyer has agreed to release the deposit
    • Item icon Letter to seller after exchange with prearranged telephone appointments
    • Item icon Letter to seller after exchange without prearranged telephone appointments
    • Item icon AI Prompt for post exchange letter to Seller
    • Item icon Letter to agent confirming exchange
    • Folder icon If required - Possession under licence
      • Item icon Licence agreement - Possession before completion
      • Item icon Licence agreement - Seller retains possession after completion
  • Folder icon D. Mid transaction
    • Folder icon If required - Cooling off
      • Item icon Letter to agent when buyer has cooled off
    • Folder icon Foreign resident capital gains withholding payment
      • Item icon Letter to client for foreign resident capital gains clearance certificate
      • Item icon Foreign resident capital gains withholding clearance certificate application
      • Item icon Foreign resident capital gains withholding rate variation application
      • Item icon Letter to other side’s solicitor enclosing foreign resident capital gains clearance certificate or rate variation
    • Item icon Letter to discharging mortgagee requesting discharge
    • Folder icon Library of common land and duty forms
      • Folder icon Land titles
        • Item icon Application for lapsing of a caveat
        • Item icon Change of name on an instrument
        • Item icon Application to vary a crown lease
        • Item icon Caveat
        • Item icon Discharge of mortgage
        • Item icon Encumbrance
        • Item icon Mortgage
        • Item icon Sublease
        • Item icon Transfer
        • Item icon Transfer by power of sale
        • Item icon Transfer of mortgage
        • Item icon Transfer of sublease or underlease
        • Item icon Variation of sublease or underlease
        • Item icon Withdrawal of caveat
    • Folder icon If required - Outstanding certificates and off the plan
      • Item icon Letter to client on outstanding land tax
      • Item icon Letter to buyer's solicitor to extend sunset period
      • Item icon Letter to buyer's solicitor advising plan registered
    • Folder icon Library of notices
      • Item icon Notice to perform
      • Item icon Notice of rescission generally
      • Item icon Notice of rescission during cooling off period
      • Item icon Notice of termination
      • Item icon Notice to complete
      • Item icon Letter to other side serving notice
      • Item icon Letter to other side's solicitor serving notice
      • Item icon Letter to other side's solicitor disputing notice to complete
      • Item icon Response to letter disputing notice to complete
      • Item icon Deed of mutual rescission of contract
  • Folder icon E. Paper transaction - Through to settlement
    • Item icon Transfer
    • Item icon Letter to client enclosing transfer for execution
    • Item icon Enclosure - How to witness a document
    • Item icon Letter to buyer's solicitor with transfer
    • Folder icon Settlement
      • Item icon Settlement Adjustment Sheet
      • Item icon Direction to pay to buyer's solicitor
      • Item icon Letter to agent notifying date and time of settlement
      • Item icon Letter to seller with settlement figures and our account
      • Item icon AI Prompt for pre-settlement letter to Seller
      • Folder icon If required - deposit required for settlement and tenant direction
        • Item icon Letter to agent when deposit required at settlement
        • Item icon Letter to buyer's solicitors when deposit required at settlement
        • Item icon Attornment letter to tenant - Rental payment direction
      • Item icon Settlement instructions - Sale with mortgagee
      • Item icon Settlement instructions - Sale without mortgagee
  • Folder icon F. Electronic transaction - Through to settlement
    • Item icon A Brief Explanation of the Transition to E-Conveyancing
    • Item icon PEXA - Help & Support
    • Item icon PEXA Help Centre - ACT
    • Folder icon Client authorisation
      • Item icon Client authorisation
    • Folder icon Settlement
      • Item icon Settlement Adjustment Sheet
      • Item icon Statement of Adjustments - PEXA Help Centre
      • Item icon Letter to agent notifying date and time of settlement
      • Item icon Letter to seller with settlement figures and our account
      • Item icon AI Prompt for pre-settlement letter to Seller
      • Folder icon If required - deposit required for settlement and tenant direction
        • Item icon Letter to agent when deposit required at settlement
        • Item icon Letter to buyer's solicitors when deposit required at settlement
        • Item icon Attornment letter to tenant - Rental payment direction
      • Item icon Letter to agent confirming settlement and enclosing order on agent
  • Folder icon G. Finalising the matter
    • Folder icon If required - Vendor not proceeding
      • Item icon Letter to vendor when property withdrawn from sale
    • Item icon Letter to seller after settlement finalising the matter
    • Item icon Enclosure - Explanatory sheet in relation to settlement and adjustments
    • Item icon AI Prompt for post settlement letter to Seller
    • Item icon Example invoice incorporating notification of client's rights - ACT
    • Item icon Invoice recital - Conveyancing
    • Item icon File closing checklist
  • Item icon Comments and suggestions for By Lawyers

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